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NORTHERN CALIFORNIA SECTION
THE SOCIETY OF NAVAL ARCHITECTS AND MARINE ENGINEERS
Approved by vote of Section Membership May 11, 1978
Approved by the Executive Committee of
The Society of Naval Architects and Marine Engineers February 7, 1979
This document was originally written and approved when the Northern California Section was organized in 1944. It has been amended several times.
The masculine pronoun wherever used in this document shall include the feminine gender.
The name of this section shall be the "Northern California Section of the Society of Naval Architects and Marine Engineers."
The territory which this Section shall embrace is that territory in California and Nevada defined by postal ZIP codes:
|San Francisco, California
|San Rafael, California
|San Jose, California
|Santa Rosa, California
The Northern California Section shall maintain its principal office in the City and County of San Francisco, but may have offices, transact business, and hold meetings at such other places as the Executive Committee may from time to time, determine.
B1. Section Members.
Each member of every grade of the Society maintaining his principal mailing address in the territory of the Section shall be a member of this Section. The principal mailing address of a member shall be that appearing on the master mailing list maintained by the Headquarters of the Society. A member shall have the choice of designating his residence or business address as his principal mailing address.
B2. Members of Other Sections.
A member of the Society maintaining his principal mailing address outside the territory of the Section may participate in activities of the Section and may, upon application to the Secretary-Treasurer and approval by the Executive Committee, be added to the mailing list of the Section. He shall not be entitled to vote or hold office in this Section.
C1. Executive Committee.
The Chairman, Vice-Chairman, Secretary-Treasurer, the last retiring Chairman, and five elected members shall constitute the Executive Committee which shall have general charge of the affairs of the Section.
C2. Term of Office.
Three of the elected members shall be chosen on even numbered years and two members shall be chosen on odd numbered years and shall serve two year terms commencing on September 1 following election. Elected members of the Executive Committee shall not be eligible for re-election to succeed themselves. The Executive Committee shall fill any vacancies occurring in the offices and in its own body until the next annual election.
The officers shall be the Chairman, Vice-Chairman, and the Secretary-Treasurer.
D2. Terms of Office.
Term of office shall be one year commencing on September 1 following election. The Chairman and Vice-Chairman shall not be eligible for reelection to succeed themselves.
D3. Duties of Officers
The Chairman shall preside at all meetings of the Section and the Executive Committee. He shall be ex-officio member of all committees, except the Nominating Committee. He shall report to the council of the Society through the Chairman of the Sections Committee of the Society.
In the absence of the Chairman, the duties of the Chairman shall be performed by the Vice-Chairman. In the absence of the Chairman and the Vice-Chairman, the Executive Committee shall elect one of its members to act as Chairman.
The Secretary-Treasurer shall have general charge of the correspondence of the Section and shall take the minutes of all the meetings of the Section and of the Executive Committee. He shall also have charge of the records and accounts of the Section and the collection and disbursement of funds. The disbursement of funds must be as approved by the Chairman. The Secretary Treasurer shall prepare a budget covering all expenses for each fiscal year and shall submit it to the Executive Committee. The Secretary-Treasurer shall prepare and submit all records to the Auditing Committee for the annual audit.
D4. Standing Committees
The Chairman shall appoint all standing committees except the Chairman of the Membership Committee.
D4-2. Papers Committee.
The Papers Committee shall have charge of arranging suitable papers for presentation at meetings of the Section. Arrangements for meetings with other technical societies shall be under the joint cognizance of this committee and the Meetings Committee, subject to approval of the Executive Committee. The Chairman of the Committee shall be a member of the Meetings Committee.
D4-3. Meetings Committee.
The Meetings Committee shall have charge of arranging for the time and place of meetings. The Chairman of the Papers Committee shall be a member of this committee.
D4-4. Public Relations Committee.
The Public Relations Committee shall be in charge of all publicity relating to the activities of the Section. The committee shall be governed by policies of the Society.
D4-5. Technical and Research Committee.
The Technical and Research Committee shall be responsible for liaison between the Section and the Technical and Research program of the Society.
D4-6. Nominating Committee.
The Nominating Committee shall be responsible for presenting nominations for elective offices of' the Section and for elective membership in the Executive Committee.
D4-7. Auditing Committee.
The Auditing Committee shall audit the accounts of the Secretary-Treasurer.
D4-8. Membership Committee.
The Membership Committee shall be responsible for obtaining qualified applicants for membership in the Society and for forwarding applications to Society Headquarters for consideration by the Applications Committee of the Society. The Chairman of this committee shall be appointed by the President of the Society on the joint recommendation of the Chairman of the Section and the Chairman of the Society's Membership Committee.
D4-9. Academic Liaison Committee.
The Academic Liaison Committee shall be responsible for arranging student papers to be presented to the Section and for disseminating information about Society membership and activities among students and faculty of educational institutions in cooperation with the Papers, Membership, and Meetings Committees.
D4-10. Awards Committee.
The Awards Committee shall be responsible for selecting qualified candidates for awards given by the Section and for nomination for awards given by the Society. The Committee shall also be responsible for administering presentation of awards given by the Section. The Chairman of the Membership Committee shall also be the Chairman of the Awards Committee. The Chairman of the Public Relations Committee shall be a member of the Awards Committee. Two additional members shall be appointed from among senior members of the Section.
D5. Representative to the Sections Committee of the Society.
The Chairman shall nominate, for appointment by the President of the Society, a representative to the Sections Committee of the Society, to serve as coordinator of the Section with other Sections and with Headquarters of the Society. An officer of the Section may be nominated as Section representative.
The accounts of the Secretary-Treasurer shall be audited once in each year by the Auditing Committee and report of such audit shall be submitted to the Society.
E2. Fiscal Year.
The fiscal year of the Section shall commence on September 1 and shall terminate on August 31 of the year following.
F. MEETINGS, RULES, ETC.
Number, date, and location of Section meetings shall be arranged by the Meetings Committee, subject to approval of the Executive Committee. The technical program presented at each meeting shall be arranged by the Papers Committee, subject to approval of the Executive Committee. Rules and precedents of the Society shall govern the presentation and discussion of technical papers. Copies of technical papers presented at meetings shall be forwarded to Society Headquarters by the Chairman of the Papers Committee in accordance with policy of the Society.
The quorum for meetings shall be not less than forty (40) members present.
F3. Annual Meeting.
One meeting in the spring of each year shall be designated the Annual Meeting of the Section. The election of officers and elected members of the Executive Committee shall take place at this meeting. Nominations presented by the Nominating Committee shall be published in the meeting notice for the Annual Meeting. Members may nominate additional candidates at the Annual Meeting. Results of the elections shall be published in the notice for the next meeting.
F4. Parliamentary Rules.
The governing authority on all parliamentary rules not provided for in these Bylaws shall be the latest edition of Roberts' "Rules of Order"
Proposed amendments to the Bylaws shall be presented to the membership of the Section by the Executive Committee at a regular meeting. Proposals for amendments may be originated by the Executive Committee or by any member who submits them in writing to the Secretary-Treasurer for consideration by the Executive Committee. The proposed amendments shall be brought to the attention of the membership by the Secretary-Treasurer in the announcement for the next following regular meeting at which meeting the membership shall discuss and act, on the proposed amendment. A vote in favor of the amendment by three fourths of the members present at the meeting shall be necessary for its adoption but shall be subject to approval by the Councilor Executive Committee of the Society.
Amendments may also be proposed by ten (10) or more members of the Section,
independent of any action by the Executive Committee, for discussion and action at the Annual Meeting, provided notice in writing of the proposed amendments has been mailed to the membership not less than ten (10) days prior to the Annual Meeting. A vote in favor of the amendment by three-fourths of the members present at the Annual Meeting shall be necessary for its adoption, but shall be subject to approval by the Council or Executive Committee of the Society.