Sponsoring a focused symposium is an excellent means of meeting this objective. In recognition of the importance of this objective, a number of successful symposia have been conducted under the sponsorship of the Technical and Research Committees and Panels as well as by individual sections.

The Society encourages the sponsorship of symposia. The following policies have been developed and used by past successful symposia. They are listed as guidelines to assist in the planning and the management of a successful symposium:

1. Date Selection
It is essential that the date selected for a symposium does not conflict with other Society activities. Thus, any selected dates are to be cleared with the Society’s Executive Committee as far in advance as possible.

2. Budget
A preliminary budget shall be developed which itemizes anticipated expenses and incomes at several levels of attendance. A surplus revenue of 10% is to be included in all levels of expected attendance. Upon approval by the Societies Executive Committee of the preliminary budget, a request may be made to Headquarters for seed money if needed.

3. Registration Fees
A matrix of early and late registration fees should be established to cover members, nonmembers, and student members. Non-member fees are to be at least one third greater than those paid by members.

4. Authors & Moderators
Up to two SNAME member authors per paper may receive complimentary registration. Additional authors and all moderators are to be charged the applicable registration fees.

5. Social Events
Fees for social events are to be structured to make such activities self-supporting.

6. Timely Notice
It is important that timely notification of the sympo- sium be made to all members of the Society. This notification may be accomplished by an announcement in Marine Technology and SNAME News. Additional announcements are at the discretion of the symposium steering committee and any resulting costs are to be included in the symposium budget.

7. Cancellation
At an appropriate date in advance of the symposium, the Symposium steering committee should review the advance registration status with Society Headquarters. If the advanced registrations are deemed inadequate, the symposium should be canceled.

8. Financial Report
Following the conclusion of the symposium an audited financial report is to be submitted to Society Headquarters. One half of any surplus revenue will be retained by the sponsoring organization, or shared between the sponsoring organizations if more than one. It is important that this agreement be made during the initial planning phases of the symposium, The remaining revenue (50%) must be forwarded to Society Headquarters.

9. Legal Action
In the event of any legal action, the Society’s Bylaws, Section 6, Indemnification, will apply.

10. Headquarters Assistance
The Society’s Headquarters staff can provide invaluable assistance in the planning and conducting a symposium. It is strongly recommended that a member of the Headquarters’ staff attend at one or more Symposium Steering Committee meetings.

11. Sexual Harassment
It is the policy of the Society of Naval Architects and Marine Engineers to prohibit sexual harassment. Society policy specifically prohibits sexual harassment by or against any employee, member, vendor, or customer. This applies to all aspects of symposia preparation. A copy of the Society's policy will be found in Appendix E.