Sections                   Select Eastern Canadian Great Lakes/Great Rivers Gulf Southeast Texas Canadian Atlantic New England New York Metropolitan Chesapeake Hampton Roads Philadelphia Arctic Hawaii Los Angeles Metropolitan Northern California Pacific Northwest San Diego   SYMPOSIUM MANUAL     Access other chapters within the manual Introduction General Definition of a Symposium Need for Organizing and Planning Start-Up Procedures Forming a Steering Committee Approvals Exhibitions Steering Committee Meetings SNAME Policy on Sponsoring Symposia Functional Responsibilities Chairperson Secretary/Treasurer Technical Program Publications Committee Accommodations Committee Publicity Committee Registration Committee Special Events List of Appendices Symposium Milestones Sample Budget Site Selection Checklist Sample Symposium Announcement Sexual Harrassment Policy SNAME Policy on Sponsoring Symposia Exhibitions A symposium's appeal may be enhanced by the use of exhibits that visually display items that enhance the symposium's theme. It is not permissible to undertake trade exhibits or similar moneymaking activities without the knowledge and approval of the Society's Executive Committee. The use of exhibitors raises the question of commercialism and whether such practices should be continued in the future, for it could be conceived as a violation of section 501(c) (3) of the Internal Revenue Code of 1954 under which the Society is tax exempt. It is important; therefore, that careful consideration is provided to such activity and exhibitions are clearly defined in the proposal made to the Society's Executive Committee. Canadian sections should determine any potential tax effects in accordance with Canadian laws.