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SSC bylaws
Article I - Name
The name of the committee shall be "The Society of Naval Architects
and Marine Engineers (SNAME) Student Steering Committee."
Article II - Purpose
The Student Steering Committee (SSC) has the responsibility, authority and
accountability to represent the interests of students and recent graduates
of all maritime engineering disciplines, including; but not limited to,
Marine Engineering, Naval Architecture, and Ocean Engineering. The SSC will
act as the voice of student members in the Society of Naval Architects and
Marine Engineers by concentrating the ideas and interests of its constituents
and presenting those issues to the relevant SNAME committees or councils
for consideration and resolution.
Article III - Vision Statement
The SSC will lead initiatives that focus on increasing student participation,
increasing student retention in SNAME, increasing the student's voice in
SNAME, and providing resources to students for their professional development.
The goal of the SSC is to have the student membership and participation
increase and follow through into SNAME.
Article IV - Officers
The committee shall have a Chairman, Vice Chairman, Communications Chair,
Electronic Media Chair, a Secretary/Treasurer, and a Committee Advisor.
Article V - Membership
Membership will be constituted of one representative from each student section.
Each student section shall have one vote in committee matters. Representatives
must be a current member of a student section of SNAME, or must have been
out of school no more than two years. Any representative may present issues
for committee review. The voting power of each student section will reside
with the representative designated by each student section. The immediate
past SSC Chairman will also advise the committee as a non-voting member.
Each student chapter is responsible for naming representative from their
chapter to the SSC.
Article VI - Government
Section 1. Meeting - The meeting of the committee shall be held during the
student congress session at The Society of Naval Architects and Marine Engineers
annual meeting. Any matters that require a vote of the committee between
meetings shall be carried out through electronic correspondence. Secondary
meetings may be planned based on necessity and availability of funding.
Section 2.1. Officers - All officers shall serve 1-year terms. The term will run from annual meeting to annual meeting. Popular vote elections will be held yearly at the annual meeting to elect new officers for every position. The Chairman and Vice-Chairman shall not be from the same student chapter. An officer may serve more than one term. All officers are to study and learn from other engineering societies in an effort to help the success of the SSC.
Section 2.2. Student Section Representatives - One Student Section Representative shall be appointed by their respective student sections during the annual meeting. A request will be forwarded to student sections that are not present during the annual meeting for their nominated representative.
Section 3. Officer Duties
Section 3.1. Chairman - The Chairman shall represent the Student Steering Committee to the Executive Committee of The Society of Naval Architects and Marine Engineers. The Chairman is to be the leader of the SSC. The Chairman shall be responsible for ensuring the SSC is effective and is to follow up with the officers on current initiatives and projects. The Chairman is also responsible for organizing meetings and creating agendas with the assistance from the SSC officers. The Chairman is to appoint an officer to sit on the SNAME Education Committee for the following year. The Chairman is to delegate projects to SSC officers as needed. The Chairman is to communicate regularly with the SSC Advisor and prior to significant events.
Section 3.2. Vice-Chairman - The Vice-Chairman shall represent the Student Steering Committee to the Executive Committee of The Society of Naval Architects and Marine Engineers in the event the Chairman is unable to. Duties include acting as assistant, as needed, to all Student Steering Committee Officers. The Vice-Chairman will be responsible for coordinating, with the SSC Advisor, the development of the annual design competition through all of the student sections. The Vice-Chairman's goal is increase student participation within SNAME and the SSC through active measures.
Section 3.3. Communications Chair - The Communications Chair shall be responsible for ensuring disbursal of Student Steering Committee correspondence to all members. Duties include maintaining a list containing contact information for all student chapter representatives and their voting status. The Communications Chair is to assist the Vice-Chairman as requested. The Communications Chair shall also be responsible for compiling all officer input and creation of the newsletter. The newsletter is to be distributed every other month or as required. The newsletter may be distributed via the SSC web site.
Section 3.4. Electronic Media Chair - The Electronic Media Chair shall be responsible for maintenance of The Society of Naval Architects and Marine Engineers student web site. This person shall also serve as representative to the Electronic Media Committee. The Electronic Media Chair is to work closely with the Communications Chair in the development of the newsletter and the disbursal of information via the Internet. The Electronic Media Chair is responsible for the maintenance of the Internship/Mentoring database. This person is to have the necessary qualifications and skills to perform the tasks outlined above.
Section 3.5. Secretary/Treasurer - The Secretary/Treasurer shall keep track of all committee monies, as well as a record events of each meeting, and prepare a monthly summary of committee correspondence to be place on the web site for information and reference. The Secretary/Treasurer will also be required to assist the Communications Chair and the Electronic Media Chair with the newsletter. The Secretary/Treasurer is responsible for developing a fundraising program in an effort to increase student participation.
Section 3.6. Interim Officers - In the event an officer is unwilling or unable to fulfill their term of office, a special election shall be called for by the remaining officers, and a person shall be elected to fulfill the duties of the vacated office for the remainder of the term.
Section 4. Committee Advisor - The Committee Advisor shall be appointed by The Society of Naval Architects and Marine Engineers Executive Committee. The Committee Advisor will be the Education Committee Chairman in most instances. The advisor will aid the Student Steering Committee by giving guidance and direction throughout the year. The Committee Advisor will also aid the Chairman in properly directing committee concerns to the appropriate committee of The Society of Naval Architects and Marine Engineers. The Committee Advisor will ensure that the Chairman is leading the SSC in the proper manner.
Section 5. Voting Procedure - Elections of officers shall take place by popular vote at the annual meeting. Voting will be carried out by secret ballot, and ballots will be counted out loud by the Committee Advisor. Since secret balloting would be a timely endeavor throughout the course of the year, balloting on any issue needing attention will be through electronic correspondence to the Communications Chair. Voting on each issue shall be open for a two week time period. At the end of this time, no more ballots will be accepted, and the Communications Chair will report a listing of how each student chapter voted to the Chairman in a timely manner. The chairman will then publicly distribute results of voting, including how each student chapter voted, to each student chapter. To pass approval, an issue must obtain a 2/3 majority of all student chapters that voted.
Section 6. Special Panels - Special Panels may be created to study an issue required to deem further investigation. Panels may also be created to aide the Student Steering Committee in make preparations for any event, including the annual meeting. A committee member appointed by the Chairman will chair panels. The rest of the panel may include other Student Steering Committee members, or any member of The Society of Naval Architects and Marine Engineers whose input may be deemed beneficial.
Article VII - Amendments
Amendments to these bylaws may only be made by a ¾ majority vote during the annual meeting.