Section Webmasters

Section & Technical Committee & Panel Webmasters

This page provides some basic guidelines for section webmasters. Please feel free to use the Intranets.com site to communicate with your fellow webmasters. If there are questions you think should be added, please contact one of the addresses below. Talk to your colleagues. Use their good ideas to enhance your section web pages.

1. How do we get access to the SNAME server for section web pages?
2. Why use rtf format?
3. Why are members having difficulty logging into members only?
4. Can we put a counter on our web page?
5. Can I use "post an event in events calendar" for section meetings as well as for events of national interest?
6. What is the difference between "events calendar" and "events information?"
7. How do I use the "post an event" form?
8. How do I use the Intranets.com to write to the other Section Chairs?

1. How do we get access to the SNAME server for section web pages? Sections are responsible for maintaining their web pages. Often, sections maintain their files on their local server. However, if you wish, you may have your section web pages on the SNAME server. To get a user name and password for your section please have one of the officers (listed on the section page) email either Bruce or Paul (see contacts below) with the webmaster's name, phone, and email address. We will then create a subdirectory on the SNAME server and provide the webmaster with the user name and password.



2. Why use rtf format? Rich text format (rtf) is a windows intrinsic control. It has the advantage of many of the text features common to standard word processing programs such as bold, italics, colored text, as well as paragraphs and indentation. Its main advantage is that it does not have the "macro-capability" of Microsoft Word which can transmit viruses to your fellow members. It can be opened using Word or WordPerfect. You use "Save As" to save your document in Rich Text Format for posting on your website or on the sections Intranet, or attaching to an email.



3. Why are members having difficulty logging into members only? With the new website, members who had never visited and those who had not recently visited the website now wish to explore the members-only pages and features. However, from the number of calls and emails to Headquarters, it appears that many members do not read the instructions found on the reverse side of their ID cards: for user name, please use your membership number; and for password, use your last name in lower case letters. Members should be reminded where to find the login instructions and informed that once they're logged in, a new login feature will allow them to easily change their user name and password.



4. Can we put a counter on our web page? The use of counters is a bit outdated. However, if your section really wants to have a page counter, contact Paul or Bruce and we will get the funtionality installed on the server.



5. Can I use "post an event in events calendar" for section meetings as well as for events of national interest? Yes, the post an event input form has been developed for member - and staff - use. Although your section meetings schedule is posted on the main section page, the "events calendar" gives you the opportunity to post more information regarding your section meetings.



6. What is the difference between "events calendar" and "events information?" The events calendar is intended for all members to know when "events" are scheduled. For example a technical panel may be anticipating publication of a T&R bulletin, and want to inform others of the pending publication. Although it appears in events calendar, it is not a physical event, but it is appropriate that it is listed in the events calendar. All committee and panel meetings, and section meetings should be posted on the events calendar. Events of other societies are also posted on the calendar. The event information page is intended for events, with dates and locations, or for events associated with society sponsored symposia, such as a call for papers. To be eligable for events information, the event must have an associated web page (URL), an image or logo, and a 20 to 30 word description. Look at the center column of the home page for examples. You're right: the events information page serves as the source for the key events posted on the home page. The SNAME annual meeting, for example, will appear in both the events calendar and the events information page, and thus is eligable for appearing on the home page.



7. How do I use the "post an event" form? The post an event calendar form allows members to post/edit/delete postings to the events calendar. The events calendar form actually serves as two forms in one. The top gray part of the form are the absolute required fields for both the events calendar and the events information. The second yellow set of required fields are only required if you want your posting to appear in the events information page. So if you leave the yellow part empty your event will be listed in the events calendar, but not in the events information page. The URL for linking to an associated web page and a logo is required for the event information page. Editing of the events is handled by HQ Staff. Likewise, inappropriate event postings will be removed.



8. How do I use the Intranets.com to write to the other Section Chairs? The Intranets.com page has many functionalities, which you can explore by just clicking on them to see what each can do. The two functionalities you will use for this task are both available in the menu bars on the left. Members, just below the calendar will give you a listing of the names of all Intranets.com members. You can right-click on Members to open it in a new window. You can print this list of names. As the section chairs and webmasters have registered in the Intranets.com most gave their positions as "... chair of .. section..." Next click on Shortcuts located above the calendar. One of the items in the drop-down menu is Send Mail. This will open a form for sending an email. As with normal email systems you have the To, Copy, Blind copy, Subject Line and Body for the message. The email will go out from Intranets.com, but it will have your name as the sender.